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By-Laws of the Parent Volunteer Committee
Our Lady of Good Counsel School

Revised and Approved by Linda Ozog, Christine McCarthy, Carol Clinton, Ellen Elliott and Kay Reilly

June 6, 2005

ARTICLE 1-NAME

The name of the organization shall be the Parent Volunteer Committee (PVC).

ARTICLE II- PURPOSE

  • To promote open communication among the parents, teachers and administration.
  • To provide parents and teachers with the information to aid in all aspects of education, growth and development.
  • To promote goodwill and cooperation between and among parents.
  • To direct and coordinate parental support to OLGC School through activities, social functions and fundraisers.

ARTICLE III-SCHOOL POLICIES

The PVC shall respect the established school policies and practices set forth by the Archdiocesan office, the Pastor of OLGC, the Principal of OLGC and the School Advisory Committee.

ARTICLE IV-MEMBERSHIP

Membership shall consist of the parents and guardians of the students of OLGC School, Principal and faculty of the school.  There will be no membership dues.

ARTICLE V- OFFICERS

  • The administrative body of the PVC shall be known as the Executive Board. 
  • The officers shall consist of a President, Vice-President, Secretary and a Treasurer.  A Board member may serve for no more than five consecutive years.  Exception:  If an officer vacates their seat before their term has expired and their replacement serves for not more than one year, the time that the replacement serves shall not be counted toward their five year maximum.    
  • The President shall preside at all meetings.  She/He will perform all the duties pertaining to the office, shall appoint special committees and shall attend School Advisory Committee meetings.  Responsibilities require availability during both daytime and evening hours.  The term of office shall be for one year.
  • The VP shall perform the duties of the President in his/her absence.  She/he shall assume the office of the President when the current President vacates the position.  Responsibilities require availability during both daytime and evening hours.  The term of office shall be for one year.
  • The Secretary shall keep a minutes book of all meetings of this association and of the Executive Board and perform duties as the President or the Board shall designate.  Responsibilities require availability during both daytime and evening hours.  The term of office shall be for three years. 
  • The Treasurer shall receive all monies and shall make disbursements only as directed by the Executive Board and countersigned by the Principal.  She/He shall make a verbal financial report at each general meeting and a written statement at each semesters end.  Responsibilities require availability during both daytime and evening hours.  The term of office shall be for three years.
  • The election rotation shall be as follows:
    • 2005-2006            Treasurer and Vice-President
    • 2006-2007            Secretary and Vice-President
    • 2007-2008            Vice-President
    • 2008-2009            Treasurer and Vice-President
    • 2009-2010            Secretary and Vice-President
    • 2010-2011            Vice-President

ARTICLE VI-NOMINATIONS AND ELECTIONS

1.   Candidates shall be solicited from the membership to fill vacancies.

  • During the month of March, candidates shall submit their names as nomination for a position (VP, Secretary or Treasurer) to the committee, based on the election rotation. If more than one applicant for a position exists, an election will be utilized to select the new Board Member. 
  • A special election will be held if the Treasurer or Secretary is unable to fulfill their term.  This newly elected officer will complete the term and the election rotation will remain in effect.  If the Vice-President is not able to fulfill the role of President the year following their election, the current President may remain for an extra term.

ARTICLE VII-MEMBERSHIP MEETINGS

Meetings shall be held twice per year, typically in the fall and spring.

Suggested order of meetings:

     Call to order

     Opening prayer

     Presentation and approval of minutes

     Report of Treasurer

     Report of President

     Report of standing committees

     Unfinished business

     New business

     Adjournment

ARTICLE VIII – EVENTS AND FUNDRAISING

The PVC Events and Fundraising calendar is coordinated by the Vice-President.   The distribution of funds shall be approved by the Principal and the Board and will be used to directly benefit the school facility, the educational environment and enrichment programs.

ARTICLE IX-BUDGET

Each September a budget shall be developed by the Board and submitted to the Principal.  The budget shall consist of requests from the Principal, the teachers, and each committee head. For reimbursement of funds, receipts must be submitted to the Treasurer. The President may approve requests under $100.  The Board must approve requests over $100. 

ARTICLE X-AMENDMENTS

Amendments to the By-Laws shall be proposed and approved by a majority of the Executive Board.